Cost Breakdown: Outfitting a 10-Person Office with Used Furniture

Setting up a new office space can be exciting—but also expensive. Fortunately, going the used furniture route offers a budget-friendly way to create a functional, stylish workspace without breaking the bank. Whether you're launching a startup, expanding a small business, or moving into a new location, buying second-hand office furniture can cut costs significantly while still delivering quality and durability.

Here’s a detailed breakdown of what it typically costs to outfit a 10-person office with used furniture.

1. Desks

Estimated Cost per Unit: $100 – $300
Total for 10 Desks: $1,000 – $3,000

Used office desks vary widely in style and size, from basic straight desks to L-shaped workstations. Many come with built-in storage, saving additional costs on drawer units.

2. Office Chairs

Estimated Cost per Unit: $75 – $200
Total for 10 Chairs: $750 – $2,000

Ergonomic chairs are essential for employee comfort and productivity. Gently used branded chairs like Herman Miller or Steelcase can be found at steep discounts.

3. File Cabinets & Storage

Estimated Cost per Unit: $40 – $150
Total for 5–10 Units: $200 – $1,500

Depending on your business needs, you may require fewer or more filing cabinets. Lateral and vertical models are often available at warehouse prices.

4. Conference Table and Chairs

Estimated Table Cost: $300 – $800
Estimated Chairs (6–8): $50 – $100 each
Total: $600 – $1,600

Every office needs a collaborative meeting space. Used conference tables and matching chairs can give your team a polished, professional place to brainstorm.

5. Reception Area Furniture

Estimated Cost (seating, small table): $300 – $800

A welcoming reception area makes a great first impression. A used couch or loveseat, a couple of chairs, and a coffee table will do the trick affordably.

6. Breakroom Furniture

Table and Chairs: $150 – $500
Storage Shelves/Cabinets: $100 – $300
Total: $250 – $800

Basic tables, chairs, and maybe a storage cabinet for coffee and snacks are all you need to keep your breakroom functional.

7. Miscellaneous Items

• Whiteboards/Bulletin Boards: $30 – $100

• Bookshelves: $50 – $150

• Décor/Plants (optional): $50 – $200
  Total: $130 – $450

It’s often the small things that make a space work. These finishing touches can be picked up second-hand or discounted at office surplus stores.

Total Estimated Cost Range:

Low-End Budget: ~$3,930
High-End Budget: ~$11,150

Final Tips

• Buy from reputable used furniture dealers. They often refurbish items and offer warranties.

• Check liquidation sales. When larger companies downsize, they offload quality furniture at bargain prices.

• Mix and match. Pair high-quality chairs with budget desks or vice versa.

• Don’t forget transport and assembly costs. If you’re not picking up the items yourself, factor in delivery fees or moving services.

Conclusion

Outfitting your office with used furniture can give you a professional, functional workspace at a fraction of the cost of buying new. With smart shopping, a 10-person office can be fully furnished for under $5,000—and look great doing it. Your team and your wallet will thank you.